The following sections of this policy outline Millbrook primary’s good practice that we expect our
staff to follow
3.1 Keeping the Registers
The status of the register
The register is a legal document which can be maintained in paper or electronic format. Registers, attendance & absence codes must be recorded accurately, and any paper copies must be marked in ink. The register, or content recorded within it, may be requested in a court of law as evidence in a prosecution for non-attendance. It may also contribute data to pupils’ end-of-term reports, to records of achievement and secondary school applications.
An accurate, timely and consistent registration system is crucial if poor attendance and punctuality within a school are to be addressed. It is vital that pupils and pupils are aware that registration is a significant part of the school day.
Registration should be completed within 15 minutes of the start of the AM & PM session. All staff involved with the registration process should be aware that the law is very specific regarding the keeping of registers. Marking and keeping the register is of the utmost importance. The form tutor/teacher should not relegate it to the bottom of the list of priorities.
Every entry on the admission register and attendance register must be preserved for a period of three years after the date in which the entry was made, N.B every amendment to the admissions register and attendance register must include: the original entry; the reason for the amendment; the date on which the amendment was made; and the name and position of the person who made the amendment.